Spring Break
New software to improve club finance process
by Miranda Neubauer
Senior Writer
News | 9/2/08
Posted online at 10:16 PM EST on 9/1/08
/ Last updated at 1:36 AM EST on 9/1/08
The Office of the Treasurer will test Village Software to manage student finances this semester before training club leaders and giving them access to the system next semester, Student Union Treasurer Max Wallach '09 said.
Former Student Union Treasurer Choon Woo Ha '08 said in May that the new software would create a single Web interface to replace a number of different systems currently used to manage student finances, improving transaction speed and accuracy.
Ha said at the end of last semester that he hoped the software would be available to clubs by fall 2008.
Wallach said Village Software will not put the system online until after Regular Marathon.
He said, "We decided it would be beneficial to have the Office of the Treasurer be kind of beta testers to make sure that it functions properly ... before we have all club leaders use it." Wallach said he is still learning how to use the new system and is not yet very familiar with it.
Ha explained in May how club funding currently requires the use of many different online and manual processes. Clubs could request money through MyBrandeis and by coming before the Finance Board.
Once clubs have been allocated money, Ha said, club leaders need to fill out appropriate paperwork for the Office of the Union Treasury, which uses software called QuickBooks to process allocations. The budget office in the Office of Students and Enrollment, the Accounts Payable Office and the Payroll Office use different software systems to account for transactions transmitted from the Treasury Office.
Village Software will create a single Web interface for all of those functions, Ha said, establishing a quicker and more accurate system. While students will still have to print and submit hard copies of some forms to the Office of the Treasurer, filling them out online will be easier, Ha said.
Wallach said that club leaders would see no visible change this semester, but financial transactions would be faster because the Office of the Treasurer will be using the new system.
Former Student Union Treasurer Choon Woo Ha '08 said in May that the new software would create a single Web interface to replace a number of different systems currently used to manage student finances, improving transaction speed and accuracy.
Ha said at the end of last semester that he hoped the software would be available to clubs by fall 2008.
Wallach said Village Software will not put the system online until after Regular Marathon.
He said, "We decided it would be beneficial to have the Office of the Treasurer be kind of beta testers to make sure that it functions properly ... before we have all club leaders use it." Wallach said he is still learning how to use the new system and is not yet very familiar with it.
Ha explained in May how club funding currently requires the use of many different online and manual processes. Clubs could request money through MyBrandeis and by coming before the Finance Board.
Once clubs have been allocated money, Ha said, club leaders need to fill out appropriate paperwork for the Office of the Union Treasury, which uses software called QuickBooks to process allocations. The budget office in the Office of Students and Enrollment, the Accounts Payable Office and the Payroll Office use different software systems to account for transactions transmitted from the Treasury Office.
Village Software will create a single Web interface for all of those functions, Ha said, establishing a quicker and more accurate system. While students will still have to print and submit hard copies of some forms to the Office of the Treasurer, filling them out online will be easier, Ha said.
Wallach said that club leaders would see no visible change this semester, but financial transactions would be faster because the Office of the Treasurer will be using the new system.
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